1. Automated input - Optical Character Recognition (OCR) software extracts critical document information—like vendor name, date, purchase order, amount due, etc.—and makes it instantly available in digital format.
2. Accounts payable integration - Once business invoice information is digitized, it is ready for use in automated accounts payable processes. With rules you establish, your software can match invoices to their related purchase orders and automatically approve and send payment.
3. Virtual filing - You can save an unlimited number of business invoices easily when they are in digital format. Without having to make copies or file by hand, staff time is freed to focus on value-adding work, instead of moving pieces of paper around.
4. Lightning-fast search - A simple search by vendor or invoice number is as easy as typing in the name you seek, while advanced search capabilities can filter out similar but unwanted documents to return the exact invoice you need.
Check out our Scanning Solutions and contact us for more information on how to improve your business processes.
For small- to medium-sized businesses (SMBs) that need to handle high volumes of paper documents and records, today's scanners and multifunctional printers (MFPs) deliver new levels of organizational efficiency. Doing a little bit of homework before you shop will help protect your investment, ensuring that you end up with the right equipment to suit your office’s needs.
WHAT TO LOOK FOR IN YOUR DIGITAL SCANNER or MFP
Prior to purchasing or leasing a digital scanner or MFP, take the time to review multiple makes and models available. Find the machine that best accommodates the needs of your company and is not more or less than you need to get the job done.
Various desktop models offer a wide range of capabilities, including document capture, to help SMBs focus on increasing productivity while improving critical business processes. With the transition toward a digital workflow, many SMBs are looking for ways to increase their overall organizational efficiency. They need a flexible, reliable document capture platform for managing critical records such as HR forms, auditing records and legal documents.
Scanners and certain MFPs with flexible paper handling capabilities support the scanning of small plastic cards, delicate onionskin paper, and lengthy documents. Users who need to share and manage their essential information across multiple locations can benefit from models with one-click output destination features, enabling them to easily scan, e-mail, file and sort documents.
The accuracy of data in scanned images is another crucial component of business process management. This is achieved through dynamic image-enhancement capabilities that effectively streamline the precision and detection of color.
Investing a limited amount of time and research will lead you to the right scanner or MFP, which can vastly improve the efficiency of your organization.
