Is Managed Print Right for Your Company?

Managed Print Services (MPS) is an extremely valuable solution that enables a third-party provider like Modern Office Methods (MOM) to effectively manage and maintain your organization’s print environment. This can offer benefits such as enhanced efficiency, increased productivity, and reduced costs. The right MPS solution from the right managed services provider can add significant value to a company. But is MPS right for your business?

Here are some questions you should ask yourself when considering an MPS solution:

Will an MPS solution provide your business with a return on your investment? 

MPS can reduce print-related costs by up to 30 percent and reduces capital expenditures by optimizing your fleet — maximizing your ROI and your immediate savings. 

Is your current print environment adequately handling your office’s needs? 

Many offices are cluttered with wasteful and inefficient devices that aren't ideal for handling your workload and document needs. An MPS program maximizes the efficiency and productivity of each imaging device.

Is your current print strategy flexible enough to adapt to inevitable changes in technology? 

MPS provides the flexibility for your business to keep up with your competitors and evolve as technology advances.

Is the security of your data and documents critical to your business’ survival, and are you confident that this information is adequately protected? 

Nothing is more important than data security. That's why MPS includes security safeguards to protect your printed and digital documents.

Is your team wasting valuable time managing imaging devices, or are they constantly hamstrung by toner outages and out-of-service machines? 

MPS uses proactive monitoring and automatic ordering of consumables to keep your printer fleet operating at peak performance as often as possible, so your staff has more time to work on critical projects.

Contact MOM today at info@momnet.com and take the first step toward implementing an MPS solution that's right for your business needs.

Do You Know How Much Your Company Is Spending on Printing?

Most business owners are shocked when they learn exactly how much they spend on printing each year! It comes as quite a surprise that mismanaged print fleets can cost your company up to 3 percent of their total revenue. This means that a company with annual revenue of $5 million will spend about $150,000 on document output each year.

According to research from PricewaterhouseCoopers, the average employee: 
• Makes 10,000 copies or prints each year 
• Costs your company up to $1,200 in printing annually 
• Wastes 17 percent of all printed documents 

End users rarely have knowledge of the true cost of their printing activities, and employers rarely monitor or control employee printing output. But, without controls and measures, waste can be substantial. FleetCare Managed Print Services from Modern Office Methods can help your business achieve immediate and long-term cost savings. MPS essentially takes over the management of a company's printers to increase efficiency and consolidate printing costs. 

MPS clients enjoy the benefits of working with one trusted provider like MOM for all their printing needs. Clients receive remote monitoring of printers, supplies, and service on-demand, as well as tailored management reports regarding the company's printers. Service costs are summarized in convenient invoices that include all print-related costs for a given period of time (usually quarterly). 

Clients experience a second wave of cost savings when account managers provide expert recommendations based on reports of the printer fleet. Suggestions are made for printer placement based on utilization and strategic hardware purchases, especially when the technology in multifunction printers can improve workflow, increase productivity, save costs, and replace expensive copiers and legacy printers. This is all part of the customer-centric objective of MPS. 

All these measures can add up to as much as 30 percent savings in printer-related costs, often amounting to thousands of dollars in savings for a single client. 

Contact MOM today at info@momnet.com and take the first step toward implementing an MPS solution that saves your company money.

CLICK HERE to test out our PRINT SAVINGS ESTIMATOR and see how much you can save with our FleetCare MPS program.

How Secure is Your Data?

Your Confidential Data Could be at Risk

Think confidential information and documents are protected by your company’s IT security policies? Think again.

A recent survey by Harris Interactive revealed that 51 percent of survey respondents said they process confidential information through printers, copiers, and multi-function devices.

Additionally, 39 percent of employees who print, scan, or copy confidential information at work are concerned whether the information on their printing and imaging devices will remain secure.

These are valid concerns considering there is a very close link between the security of your business and your printing environments. Copiers, printers, fax machines, scanners, and multi-function devices pose a serious risk to your business’ overall security. These devices retain latent document images and text, leaving sensitive information and proprietary data extremely vulnerable to a security breach.

But, securing your print environment is easy with a Managed Print Services (MPS) Program that’s designed to assess all of your devices, provide a detailed security report, and develop a highly secure strategy for your future. Your customized plan can also include usage controls that ensure private information is only accessed by authorized users, and will also help you achieve regulatory compliance. Shrewd business owners know that security breaches damage your brand and can result in heavy fines, so this is protection that pays dividends in the long run. 

Here’s the bottom line:

An MPS solution will not only optimize your output fleet to cut costs and increase efficiency, but will also provide you with the peace of mind that your entire printing and imaging environment is safe and secure.

Contact us today, and you’ll understand why we place the highest priority on your company’s data and are committed to helping you protect your valuable information. 

To learn more about how MOM can help you with your managed print services needs, visit our website at http://www.momnet.com/Managed-Print-Services1 or click here try out our FREE PRINT SAVINGS CALCULATOR.

Five Easy Benefits that Enhance Business

Concepts such as total cost of ownership (TCO) or cost per copy (CPP) do not tell the whole story about a system’s efficiency – that is if the system incurs increased costs within different areas in the company. Even technically highly productive machines become inefficient if they are no longer used as designated, as in cases caused by company reorganization or when human resources are squandered when employees carry out tasks unsuited to their qualifications.

TCO and CPP do not tell the whole story about a system’s efficiency. The key to this problem is change management, or simply a refocus from product to customer. A vendor’s refocusing answer is increasingly becoming MPS. Vendors know that a customer is no longer satisfied with just a state-of- the-art product – they also want constant and all-around support before they are willing to undergo a long-term relationship with a vendor for their fleet. A number of manufacturers are offering MPS already to their customers. The offers include status analysis, priority identification, implementation, management and constant monitoring in the areas of consumables management, process optimization and sometimes refinancing.

Benefits to you:

1. It is estimated that the cost of print can be as much as three percent of a company’s revenue and has even been called “the last great area of uncontrolled costs”. 
2. Improved work routines alone save 20 to 30 percent of printing costs.
3. Enhance business/work processes by adding new capabilities to this hard copy fleet.
4. Grasp control of the fleet, identify all costs and centralize decision making.
5. Optimize the fleet by installing the right devices in each work environment.

To learn more about how MOM can help you with your managed print services needs, visit our website at http://www.momnet.com/Managed-Print-Services1 or click here try out our FREE PRINT SAVINGS CALCULATOR.