Do You Know How Much Your Company Is Spending on Printing?

Most business owners are shocked when they learn exactly how much they spend on printing each year! It comes as quite a surprise that mismanaged print fleets can cost your company up to 3 percent of their total revenue. This means that a company with annual revenue of $5 million will spend about $150,000 on document output each year.

According to research from PricewaterhouseCoopers, the average employee: 
• Makes 10,000 copies or prints each year 
• Costs your company up to $1,200 in printing annually 
• Wastes 17 percent of all printed documents 

End users rarely have knowledge of the true cost of their printing activities, and employers rarely monitor or control employee printing output. But, without controls and measures, waste can be substantial. FleetCare Managed Print Services from Modern Office Methods can help your business achieve immediate and long-term cost savings. MPS essentially takes over the management of a company's printers to increase efficiency and consolidate printing costs. 

MPS clients enjoy the benefits of working with one trusted provider like MOM for all their printing needs. Clients receive remote monitoring of printers, supplies, and service on-demand, as well as tailored management reports regarding the company's printers. Service costs are summarized in convenient invoices that include all print-related costs for a given period of time (usually quarterly). 

Clients experience a second wave of cost savings when account managers provide expert recommendations based on reports of the printer fleet. Suggestions are made for printer placement based on utilization and strategic hardware purchases, especially when the technology in multifunction printers can improve workflow, increase productivity, save costs, and replace expensive copiers and legacy printers. This is all part of the customer-centric objective of MPS. 

All these measures can add up to as much as 30 percent savings in printer-related costs, often amounting to thousands of dollars in savings for a single client. 

Contact MOM today at info@momnet.com and take the first step toward implementing an MPS solution that saves your company money.

CLICK HERE to test out our PRINT SAVINGS ESTIMATOR and see how much you can save with our FleetCare MPS program.

Cool Printing Trends You'll Want to Know About

When it comes to printing technologies, innovation never stops. The casual observer might not think much has changed in the printing industry in recent years, but many new print technologies have emerged that will soon revolutionize the way documents—and even objects—are produced. 

Being in the know about upcoming and transformative printing technologies gives you a competitive advantage and ensures you’ll have access to the latest advancements when the timing is right for your business.

Here are some of the emerging printing trends to look out for:

Diversity of Media Types 
Many industries and companies need to print specialized items, such as product packaging or on-demand banners. By expanding the various media types and paper weight (gsm) that printers can accommodate, businesses have more flexibility to produce the documents and printed materials they need. 

Ricoh Pro C7110X: Media Handling Video

 White & Clear Toner 

This is cool stuff! White and clear toner gives you the ability to really add value and flare to your printed documents. With clear ink, you can flood coat a document to enhance its appearance, or you can spot coat only the headline text, so the words seem to jump off the page. Using white or clear toner also allows businesses to produce eye-catching effects—such as creating metallic designs, applying custom clear-coat watermarks, or highlighting photos or objects on marketing collateral. More and more print manufacturers are offering white or clear toner options, expanding this new technology across many different industries and applications. 

Ricoh Pro C7110X: WHITE & CLEAR Toner Video

3D Printing 

You’ve probably heard about 3D printing already, but the technology itself is quickly becoming more advanced and more attainable at the same time. The latest 3D printers are now smaller, faster, and cheaper than previous versions, which means this technology will likely find its way into more industries and businesses sooner than many experts previously thought. 3D printers will likely be integrated into many healthcare and manufacturing settings in the very near future, but with nearly endless applications, the technology will soon expand to many other industries.

The print industry is constantly changing and evolving to meet consumer needs and demands. Contact us today to learn more about these emerging printing trends and check out the Production Print page on our website for more videos and information!

How Secure is Your Data?

Your Confidential Data Could be at Risk

Think confidential information and documents are protected by your company’s IT security policies? Think again.

A recent survey by Harris Interactive revealed that 51 percent of survey respondents said they process confidential information through printers, copiers, and multi-function devices.

Additionally, 39 percent of employees who print, scan, or copy confidential information at work are concerned whether the information on their printing and imaging devices will remain secure.

These are valid concerns considering there is a very close link between the security of your business and your printing environments. Copiers, printers, fax machines, scanners, and multi-function devices pose a serious risk to your business’ overall security. These devices retain latent document images and text, leaving sensitive information and proprietary data extremely vulnerable to a security breach.

But, securing your print environment is easy with a Managed Print Services (MPS) Program that’s designed to assess all of your devices, provide a detailed security report, and develop a highly secure strategy for your future. Your customized plan can also include usage controls that ensure private information is only accessed by authorized users, and will also help you achieve regulatory compliance. Shrewd business owners know that security breaches damage your brand and can result in heavy fines, so this is protection that pays dividends in the long run. 

Here’s the bottom line:

An MPS solution will not only optimize your output fleet to cut costs and increase efficiency, but will also provide you with the peace of mind that your entire printing and imaging environment is safe and secure.

Contact us today, and you’ll understand why we place the highest priority on your company’s data and are committed to helping you protect your valuable information. 

To learn more about how MOM can help you with your managed print services needs, visit our website at http://www.momnet.com/Managed-Print-Services1 or click here try out our FREE PRINT SAVINGS CALCULATOR.

Five Easy Benefits that Enhance Business

Concepts such as total cost of ownership (TCO) or cost per copy (CPP) do not tell the whole story about a system’s efficiency – that is if the system incurs increased costs within different areas in the company. Even technically highly productive machines become inefficient if they are no longer used as designated, as in cases caused by company reorganization or when human resources are squandered when employees carry out tasks unsuited to their qualifications.

TCO and CPP do not tell the whole story about a system’s efficiency. The key to this problem is change management, or simply a refocus from product to customer. A vendor’s refocusing answer is increasingly becoming MPS. Vendors know that a customer is no longer satisfied with just a state-of- the-art product – they also want constant and all-around support before they are willing to undergo a long-term relationship with a vendor for their fleet. A number of manufacturers are offering MPS already to their customers. The offers include status analysis, priority identification, implementation, management and constant monitoring in the areas of consumables management, process optimization and sometimes refinancing.

Benefits to you:

1. It is estimated that the cost of print can be as much as three percent of a company’s revenue and has even been called “the last great area of uncontrolled costs”. 
2. Improved work routines alone save 20 to 30 percent of printing costs.
3. Enhance business/work processes by adding new capabilities to this hard copy fleet.
4. Grasp control of the fleet, identify all costs and centralize decision making.
5. Optimize the fleet by installing the right devices in each work environment.

To learn more about how MOM can help you with your managed print services needs, visit our website at http://www.momnet.com/Managed-Print-Services1 or click here try out our FREE PRINT SAVINGS CALCULATOR.

Ensure MPS Success with These Tips

Managed Print Services (MPS) is catching on—fast. In the never-ending attempt to gain a competitive edge and maximize profits, small- to medium-sized businesses understand the value that MPS adds to their companies.

Those who have employed MPS have seen a tremendous return on their investment, with the latest data showing that the service can cut document-related costs by up to 30 percent. Moreover, businesses can rely on their MPS provider to take care of streamlining print fleets, monitoring networks for use and performance, finding solutions to issues that may arise, and providing replacement consumables on time.

If you’ve recently introduced MPS to your business, or are considering doing so in the future, it’s important to ensure you are making the most of your services. Here are some tips to help you along the way:

State Clear Objectives – Whether you want to cut printing costs in the first six months or get your dedicated IT staff back on task this quarter, make sure that you delineate specific benchmarks with your MPS provider. These goals will allow you to measure your progress along the way and evaluate the effectiveness of your services.

Consider Scalability – Is your MPS provider concerned with the future of your business as much as you are? They should be. Taking future growth into account, and understanding its impact on your business’s print infrastructure, is something that should be discussed with your provider throughout your MPS contract. As your company grows, your vendor should take the lead to manage the scaling of your print environment.

Leverage Your MFPs – Multifunction printers (MFPs) can be found in most modern offices and offer outstanding workflow tools to help with important daily tasks—particularly for HR, legal, and accounting departments. Your MPS provider should take a thorough look at your workflow processes to gain a deeper understanding of your business’s unique needs and functions, and can recommend software tools to help you maximize productivity straight from your MFP devices.

Keep in Touch – One of the functions of MPS is to make it easier to manage your print environment. By staying in touch with your MPS provider, you can ensure you’re always getting the full value out of your services. Make sure to return your provider’s calls or emails regarding the status of your MPS goals, current outputs, hardware maintenance, and consumable supplies. Regularly speaking with your provider helps to keep benchmarks on track.

To learn more about how MOM can help you with your managed print services needs, visit our website at http://www.momnet.com/Managed-Print-Services1 or click here try out our FREE PRINT SAVINGS CALCULATOR.

Choosing the Right MFP for Your Office

The multi-function printer, or MFP, has become an extremely valuable piece of equipment in the modern office. This versatile device eliminates the need for standalone printers, copiers, scanners, and fax machines, saving you space and money while benefiting the environment, as well. 

Once you’ve decided to opt for an MFP (or replace your existing unit), the next step is to find the right machine for your organization. However, with so many choices out there, this decision can appear complicated — of all the machines available, which one is best-suited to handle your specific needs? 

Selecting the right MFP is important to ensure that you end up with a machine that will meet your business needs, keep up with your workload, and prevent you from overspending on a unit. So how can you be sure to choose the right MFP for your office? Here are some things to consider: 

Define Your Needs – Take the time to go over your requirements and determine what you’ll need from an MFP. What will you be using it for, and how often? Will you be working with black and white or color documents? Which is more important to you, the speed and quantity, or the quality of your prints and scans? Which features, bells, and whistles will be beneficial or necessary to your operation? 

Evaluate Initial Investment vs. Total Cost of Ownership (TCO) – Consider not only the initial cost of an MFP but the cost of supplies and maintenance over the lifetime of the unit. What may seem like a bargain up front can end up costing you much more over the long run. Also, consider asking your office equipment provider if leasing an MFP might be more cost effective, since sometimes lease agreements include regular service and some supplies. 

Learn Your Specs – MFP specifications can seem like a foreign language (DPI, RAM, PPM, etc.). Get to know what these industry specs mean, and what they mean to you. An impressive DPI (dots-per-inch) won’t be a requirement for you if your office will only be scanning documents and forms. 

Demand Compatibility – Determine which operating systems are used by your staff and select an MFP that will be compatible. And it is essential you choose a machine that will easily integrate into your existing network. 

Seek Expert Advice – If you’re still not sure which MFP is right for your office, ask your local office equipment provider to help you make a good choice. They truly know it all when it comes to these machines, and can also support you with local, reliable service after your MFP is in place. 

Contact us today at info@momnet.com, and let us help you choose the right MFP for your business. Also, visit us at www.momnet.com.

Why it’s Time to Incorporate Mobile Printing

With a new reliance on mobile devices to accomplish work tasks comes a necessity to print on-the-go. Bringing a flash drive to a meeting and asking to use a colleague’s printer—or worse, emailing documents to a client and asking them to print them for you—seems antiquated and can challenge the credibility of your company in the eyes of your partners and competitors. 

Consider a few ways mobile printing can change the way you work: 

•  Print documents directly from your mobile device to any networked printer (like at a hotel or airport business center)

•  Get a jumpstart on tomorrow’s seminar by printing fifteen copies of your 50-page handout during off-hours, so they are ready to go in the morning

•  Print receipts directly to your office during business trips for easy reimbursement 

•  Print a recently updated proposal minutes before you’re due to present it

The practical uses for mobile printing are boundless. But, it is important to view mobile printing not as a luxury, but as a necessity. As mobile computing surpasses traditional PC computing, your need to print on-the-go will become increasingly crucial to stay viable in today’s competitive market.

For more information, contact us at info@momnet.com.