Most business owners are shocked when they learn exactly how much they spend on printing each year! It comes as quite a surprise that mismanaged print fleets can cost your company up to 3 percent of their total revenue. This means that a company with annual revenue of $5 million will spend about $150,000 on document output each year.
According to research from PricewaterhouseCoopers, the average employee:
• Makes 10,000 copies or prints each year
• Costs your company up to $1,200 in printing annually
• Wastes 17 percent of all printed documents
End users rarely have knowledge of the true cost of their printing activities, and employers rarely monitor or control employee printing output. But, without controls and measures, waste can be substantial. FleetCare Managed Print Services from Modern Office Methods can help your business achieve immediate and long-term cost savings. MPS essentially takes over the management of a company's printers to increase efficiency and consolidate printing costs.
MPS clients enjoy the benefits of working with one trusted provider like MOM for all their printing needs. Clients receive remote monitoring of printers, supplies, and service on-demand, as well as tailored management reports regarding the company's printers. Service costs are summarized in convenient invoices that include all print-related costs for a given period of time (usually quarterly).
Clients experience a second wave of cost savings when account managers provide expert recommendations based on reports of the printer fleet. Suggestions are made for printer placement based on utilization and strategic hardware purchases, especially when the technology in multifunction printers can improve workflow, increase productivity, save costs, and replace expensive copiers and legacy printers. This is all part of the customer-centric objective of MPS.
All these measures can add up to as much as 30 percent savings in printer-related costs, often amounting to thousands of dollars in savings for a single client.
Contact MOM today at info@momnet.com and take the first step toward implementing an MPS solution that saves your company money.
CLICK HERE to test out our PRINT SAVINGS ESTIMATOR and see how much you can save with our FleetCare MPS program.
Managed Print Services (MPS) is catching on—fast. In the never-ending attempt to gain a competitive edge and maximize profits, small- to medium-sized businesses understand the value that MPS adds to their companies.
Those who have employed MPS have seen a tremendous return on their investment, with the latest data showing that the service can cut document-related costs by up to 30 percent. Moreover, businesses can rely on their MPS provider to take care of streamlining print fleets, monitoring networks for use and performance, finding solutions to issues that may arise, and providing replacement consumables on time.
If you’ve recently introduced MPS to your business, or are considering doing so in the future, it’s important to ensure you are making the most of your services. Here are some tips to help you along the way:
State Clear Objectives – Whether you want to cut printing costs in the first six months or get your dedicated IT staff back on task this quarter, make sure that you delineate specific benchmarks with your MPS provider. These goals will allow you to measure your progress along the way and evaluate the effectiveness of your services.
Consider Scalability – Is your MPS provider concerned with the future of your business as much as you are? They should be. Taking future growth into account, and understanding its impact on your business’s print infrastructure, is something that should be discussed with your provider throughout your MPS contract. As your company grows, your vendor should take the lead to manage the scaling of your print environment.
Leverage Your MFPs – Multifunction printers (MFPs) can be found in most modern offices and offer outstanding workflow tools to help with important daily tasks—particularly for HR, legal, and accounting departments. Your MPS provider should take a thorough look at your workflow processes to gain a deeper understanding of your business’s unique needs and functions, and can recommend software tools to help you maximize productivity straight from your MFP devices.
Keep in Touch – One of the functions of MPS is to make it easier to manage your print environment. By staying in touch with your MPS provider, you can ensure you’re always getting the full value out of your services. Make sure to return your provider’s calls or emails regarding the status of your MPS goals, current outputs, hardware maintenance, and consumable supplies. Regularly speaking with your provider helps to keep benchmarks on track.
To learn more about how MOM can help you with your managed print services needs, visit our website at http://www.momnet.com/Managed-Print-Services1 or click here try out our FREE PRINT SAVINGS CALCULATOR.
